Privacy Policy
At Say2Form, we are committed to protecting your privacy and ensuring transparency in how we handle your data. This policy explains what information we collect, how we use it, and your rights.
Last updated: February 23, 2026
1. Information We Collect
Personal Information
When you create an account or subscribe to a plan, we collect your name, email address, and payment information. This data is essential to provide you with access to our form-building platform.
Form Data
When you create forms using our form builder, voice input, prompts, or document upload features, we store the form structure and configuration you create. When respondents fill out your forms (including via voice input), we collect and store the response data on your behalf.
Usage Data
We automatically collect information about how you interact with Say2Form, including pages visited, features used, form creation methods, device type, browser type, IP address, and timestamps. This helps us improve our platform.
Voice Data
When you use our voice-to-form creation or voice-based form filling features, audio is processed to extract text and intent. We do not store raw audio recordings — only the transcribed text and resulting form data are retained.
2. How We Use Your Information
We use the information we collect for the following purposes:
- To create and manage your account and subscription
- To provide form creation services (via builder, voice, prompts, or documents)
- To enable form sharing via links and track form responses
- To process payments and manage trial and paid plans
- To send transactional emails (account confirmations, plan updates, etc.)
- To improve our platform, features, and user experience
- To provide customer support and respond to inquiries
- To detect, prevent, and address technical issues or abuse
3. Data Sharing & Third Parties
We do not sell, rent, or trade your personal information. We may share data with trusted third-party services only to operate our platform:
- Payment processors — to handle subscription billing securely
- Cloud hosting providers — to store and serve your data reliably
- Analytics services — to understand usage patterns and improve the platform
- Email service providers — to send transactional and account-related communications
All third-party providers are contractually obligated to protect your data and use it only for the purposes we specify.
4. Data Security
We take the security of your data seriously and implement industry-standard measures to protect it, including:
- Encrypted data transmission using SSL/TLS protocols
- Secure cloud infrastructure with regular security audits
- Access controls and authentication mechanisms
- Regular backups and disaster recovery procedures
While we strive to protect your information, no method of electronic storage or transmission is 100% secure. We encourage you to use strong passwords and safeguard your account credentials.
5. Data Retention & Deletion
Retention
We retain your personal data and form data for as long as your account is active or as needed to provide our services. If you cancel your subscription, your data remains accessible for a reasonable period to allow reactivation.
Deletion
If you request deletion of your account and data, we will permanently remove all your personal information, forms, and responses from our database within 30 days of the request. Some anonymized or aggregated data may be retained for analytics purposes.
6. Your Rights
Depending on your location, you may have the following rights regarding your personal data:
- Access — Request a copy of the personal data we hold about you
- Correction — Request correction of inaccurate or incomplete data
- Deletion — Request deletion of your personal data
- Portability — Request a machine-readable copy of your data
- Objection — Object to certain processing of your personal data
- Withdrawal — Withdraw consent for data processing at any time
To exercise any of these rights, please contact us at support@say2form.com. We will respond within 30 days.
8. Children's Privacy
Say2Form is not intended for use by children under the age of 13. We do not knowingly collect personal information from children. If we become aware that a child under 13 has provided us with personal data, we will take steps to delete that information promptly.
9. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make significant changes, we will notify you via email or a prominent notice on our platform. Your continued use of Say2Form after changes take effect constitutes acceptance of the updated policy.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to us: